Adding a supplier

Adding a supplier

The suppliers are people those who supplies the Raw materials, finished goods, etc... according to the business.

The adding of the supplier into the systems, the following fields are necessary.

General Info

Supplier Name
This is the name of the company that is supplying the products to our company whether it maybe raw materials, finished goods, etc...

Code
For each supplier we will give a unique code, which is used for the easy identification of the supplier and also helps in searching in the list of suppliers.

Contact Name
This name will be provided for contacting certain person in the company for the purchasing of the products.

Supplier Type
This is used to mention whether the supplier is Domestic or else International, so that we will be able to order the products.

Parent Location
This is our company location and is used to know that to which location he is supplier. 
The multi location checkbox is used if the supplier is common for our multiple locations.

Print Name/DBA
This is the name that should be printed on the checks or any transactions.

Language
This will give the details about the supplier language preference.

Supplier Since
This gives the details that since how long he was the supplier for company.

Port

• This is used to give the details that from which port the products will be sent by the supplier.
• A port is a location on a coast or shore containing one or more harbors where ships can dock and transfer people or cargo to or from land.

Markup Multiplier

This is multiplied with the wholesale price of the product for getting a profit.

Credit limit
This is used to mention that we have a credit limit from that supplier, this credit limit will be given by the supplier.


Contact Information
This used to provide the contact details of the supplier for the easy order of the products.

• The primary phone and secondary phone is given because to avoid the breakage in the communication. For example if one phone is not working then we can use the other phone.
• The mobile number is taken, if the person is not available in the office then we can contact him by the mobile.
• Fax is used for sending the documents or the purchase orders etc.
• Email Address is also used for the communication purpose and also for the secured way of sending the purchase orders and the transaction details.
• Website is used for checking the products that are newly arrived at that supplier.

Remit To Address and Shipping Address

• The Remit To Address is used to send the amount of the products.
• The Shipping Address is used, in the case of returning the products back to supplier.
• These Addresses are given in case of the main office and the warehouse are in different places.

The Suite/Unit is the particular location of the office in an building that consists of large number of offices.

Supplier Login

These credentials are provided to supplier for checking the transaction details that was done by user.

Accounting Info

This is used for entering the accounting details of the supplier.

Tax Number

This is number given by the supplier for claiming the tax returns. 

Currency

This is to know in which currency the amount should be paid to the supplier for the products.

Payment Terms

• Payment terms are the payment rules imposed by suppliers on their customers. 
• Payment terms are imposed to ensure that payments are received by suppliers within a reasonable period of time.

Shipment Terms

These are terms given by the supplier such as in what time the product will be delivered, which way the product will be delivered to the company, etc...

Purchase Tax

The tax that is to be paid to the government will be taken from the buyer of the product, so the purchase will be given by the supplier.

Form 1099

• This form is used for the tax return of the miscellaneous income earned from the supplier.
• It is generally used in united states.

Instructions

• The Shipping/Delivery instructions will be given by the supplier and they will be entered here for our future references.
• The Internal notes will be given so as give details of the supplier for other employees of the company.