Adding a Vendor

Adding a Vendor

• The vendor is a company that provides the services to the your company such as transportation, Fabrication, Installation, etc...
• The following fields are most important for entering the details of a vendor.

General Info

• The name of the company or the vendor name will be provided for the identification of that vendor.
• Print on Check AS / DBA is the name given for that vendor so that it should be printed on the every transaction with that vendor.
• Code is given for the vendor to differentiate in case both the vendors has the same name.
• Parent Location is your company location that to which location he is the vendor.
• Contact Name has been provided for dealing with specified person in that company.
• The Multi location vendor check box is ticked in case he provides service for all your company locations.

Contact Information

• The primary phone and secondary phone is given because to avoid the breakage in the communication. For example if one phone is not working then we can use the other phone.
• The mobile number is taken, if the person is not available in the office then we can contact him by the mobile.
• Fax is used for sending the documents or the Service orders etc.
• Email Address is also used for the communication purpose and also for the secured way of sending the service orders and the transaction details.
• Website is used for checking the services that are newly add by that vendor.

Remit To Address and Shipping Address

• The Remit To Address is used to send the amount for the service provided by the vendor.
• The Shipping Address is used, in the case of transportation of the product if we have to send them to the vendor address.
• These Addresses are given in case of the main office and the Service locations are in different places.

The Suite/Unit is the particular location of the office in an building that consists of large number of offices.

Accounting Information

This is used for entering the accounting details of the vendor.

Payment Terms

• Payment terms are the payment rules imposed by suppliers on their customers. 
• Payment terms are imposed to ensure that payments are received by suppliers within a reasonable period of time.

GL Expense Account

• This used to pay the amount to the vendor and so that this account will be affected.
• This helps you to know the details of the flow of the money for the different purpose.

Account#

This Account is of the vendor by which the transaction of the amount will be carried forward.

Tax Number

The tax number is provided to claim the income tax returns.

Currency

This is used to know that in which currency we have to pay to the vendor.

Memo On Check

This is printed on the checks so as to give a remarks so that we can know that for which transaction it has been issued.

Additional Info

This form is used for the tax return of the miscellaneous income earned from the supplier. It is generally used in united states.

Vendor Login

These credentials are provided to vendor for checking the transaction details that was done by user.

Internal Notes

These are used for quick look about the vendor performance and good things about that vendor.